Identifier Format Registry entry

Specify a naming convention for multimedia files added to the multimedia repository.

When a multimedia resource is added to the Multimedia module, by default the Identifier associated with the media is the resource's file name.

Note: A resource's Identifier can appear in several places in its record in the Multimedia module, including the Identifier: (Resource Information) field on the Multimedia tab and the Identifier: (Image Attributes) field on the Resolutions tab.

The Identifier Format Registry entry allows an institution to define how the Identifier is generated.

Note: It is only possible to define how a resource's Identifier is generated when the resource is added to the Multimedia module. Using the Update Resource command (Multimedia>Update Resource) will not regenerate a resource's Identifier to reflect a new or changed Identifier Format Registry entry.

Usage

This Registry entry can be assigned to users, groups and system-wide:

Key User Group Key System
Key 1 User Group Key 1 System
Key 2 user group Key 2 Setting
Key 3 Setting Key 3 Multimedia
Key 4 Multimedia Key 4 Identifier Format
Key 5 Identifier Format    
Value format Value format
User user Setting Multimedia Identifier Format format
Group group Setting Multimedia Identifier Format format
System Setting Multimedia Identifier Format format

where:

format is a string defining the layout of the Identifier. The string may contain the following variables:
{irn} replaced with the Internal Record Number of the record to which the media is attached.
{identifier} replaced with the file name of the added media file.

Note: If a format is not specified, the default format is {identifier}.

The format string should not contain the file extension to be used as this is determined by the media file being added. If images are scanned, the format setting is used to define the Identifier. If a format is defined, users cannot override the Identifier value generated, however a copy of the original file identifier is placed in the Source field, which may be altered subject to user permissions.

Example

All media files added by users in group Registration will have the Internal Record Number prepended by rg_ (e.g. rg_143.jpg, rg_276.tif, rg_8543.mov):

Key Setting
Key 1 Group
Key 2 Registration
Key 3 Setting
Key 4 Multimedia
Key 5 Identifier Format
Value rg_{irn}